⌨️ Lesson — Keyboard Shortcuts in Tally Prime

1. Keyboard Shortcuts kya hote hain?

Keyboard Shortcuts aise special key combinations hote hain jinki help se hum mouse ka use kam karke Tally Prime mein different commands aur functions ko quickly perform kar sakte hain.

Simple Words Mein

Keyboard shortcut = Keyboard se kisi kaam ko jaldi karne ka short method.

Example:

Agar humein Tally Prime mein Payment Voucher open karna hai, to mouse se menu search karne ke bajay shortcut key ka use karke directly voucher open kiya ja sakta hai.

2. Keyboard Shortcuts ki Need

Tally Prime mein shortcuts ka use karne ke main reasons:

• ⏱️ Work fast hota hai
• 🖱️ Mouse dependency kam hoti hai
• 📋 Voucher entry jaldi hoti hai
• 🔄 Screens ke beech quickly move kar sakte hain
• 💼 Accounting work ki productivity improve hoti hai
• 👨‍💼 Professional working habit develop hoti hai

Example

Without Shortcut:
Mouse → Menu → Vouchers → Payment

With Shortcut:
Direct shortcut → Payment Voucher

Isse regular accounting work mein time save hota hai.

3. Important Tally Prime Keyboard Shortcuts

Shortcut Key	Function	Use
Alt + G	Go To	Kisi report, voucher ya menu ko quickly open karna
Ctrl + G	Switch To	Available reports/screens ke beech switch karna
Alt + K	Company	Company-related options
Alt + Y	Data	Data-related options
Alt + Z	Exchange	Data exchange/import-export related options
Alt + O	Import	Data import karne ke options
Alt + E	Export	Data export karne ke options
Alt + P	Print	Report/document print karna
Alt + M	Share	Report/document share karna
Ctrl + P	Print	Current report/document print
Ctrl + A	Accept/Save	Screen ya voucher accept/save karna
Esc	Back/Exit	Previous screen par jana ya current screen se exit
F11	Features	Company features open/change karna
F12	Configure	Configuration options open karna

Note: Tally Prime mein shortcut availability/context screen ke according change ho sakti hai. Students ko shortcut ka practical use screen par karke practice karni chahiye.

4. Function Keys

Function keys Tally Prime mein frequently used commands ke liye bahut useful hain.

Important Function Keys

Key	Main Use
F1	Help / Context-sensitive help
F2	Date change
F3	Company selection/switching related action
F4	Contra Voucher
F5	Payment Voucher
F6	Receipt Voucher
F7	Journal Voucher
F8	Sales Voucher
F9	Purchase Voucher
F10	Other Voucher / contextual function
F11	Company Features
F12	Configuration

Easy Memory Trick

Voucher keys ko sequence mein yaad karein:

F4 → Contra
F5 → Payment
F6 → Receipt
F7 → Journal
F8 → Sales
F9 → Purchase

Memory Line:

“Contra Payment Receipt Journal, Sales Purchase”

5. Voucher Entry mein Shortcuts

Voucher entry ke time shortcuts sabse zyada useful hote hain.

Common Voucher Keys

Shortcut	Voucher
F4	Contra
F5	Payment
F6	Receipt
F7	Journal
F8	Sales
F9	Purchase

Example

DSD Computers ne ₹20,000 cash bank mein deposit kiya.

Entry ke liye:

F4 → Contra Voucher

Phir:

Cash A/c → Bank A/c → ₹20,000

Is tarah voucher ko quickly select kiya ja sakta hai.

6. Date Change Shortcut — F2

Accounting entries mein different dates ki transactions enter karni pad sakti hain.

F2 ka use date change karne ke liye kiya ja sakta hai.

Example

Current date:

25 September 2026

Lekin humein transaction enter karni hai:

20 September 2026

To voucher screen par:

F2 → 20-09-2026

Isse required transaction date set ki ja sakti hai.

7. Company Features — F11

F11 ka use company ke features/settings ko access karne ke liye kiya jata hai.

For example:

• Accounting features
• Inventory features
• Taxation-related features
• Other company-specific features

Example

Agar company mein inventory maintain karni hai, to relevant inventory features ko enable/configure kiya ja sakta hai.

8. Configuration — F12

F12 ka use current screen ki available configuration options ko access/customize karne ke liye kiya jata hai.

Example:

Report ko kis format mein display karna hai, kaunse details show/hide karne hain, etc.

Easy Difference

F11 = Features

F12 = Configuration

Memory Trick:

11 = Feature
12 = Configure

9. Go To — Alt + G

Alt + G Tally Prime ka very useful navigation shortcut hai.

Iski help se user different reports, screens aur options ko quickly search/access kar sakta hai.

Example

Aapko Trial Balance open karna hai.

Mouse se multiple menus open karne ke bajay:

Alt + G → Trial Balance

Isse navigation fast ho jata hai.

10. Switch To — Ctrl + G

Ctrl + G ka use available screens/reports ke beech quickly switch karne ke liye kiya ja sakta hai.

Example

Aap ek report dekh rahe hain aur doosri available report/screen par quickly switch karna chahte hain.

Ctrl + G → Required Option

11. Accept / Save — Ctrl + A

Tally Prime mein data entry ke baad screen ko accept/save karne ke liye Ctrl + A commonly used shortcut hai.

Example

Aapne ledger create kiya:

Ledger Name: Computer Sales
Under: Sales Accounts

Details complete karne ke baad:

Ctrl + A

→ Details accept/save.

Memory Trick

A = Accept

12. Escape Key — Esc

Esc key ka use current screen se back/exit karne ke liye kiya jata hai.

Example:

Voucher Screen → Esc → Previous Screen

Repeatedly Esc press karne se higher-level screens par return kiya ja sakta hai.

Memory Trick

Esc = Exit / Back

13. Print Shortcut

Reports aur documents ko print karne ke liye printing shortcuts useful hote hain.

Common Shortcuts

Ctrl + P → Print

Aur Tally Prime ke context mein:

Alt + P → Print-related options

Example

Aapko Day Book print karni hai:

Day Book → Ctrl + P → Print

14. Export Shortcut

Accounting reports ko Excel, PDF ya other available formats mein export karna useful hota hai.

Commonly:

Alt + E → Export

Example

Trial Balance ko Excel/PDF format mein export karna:

Trial Balance → Alt + E → Select Format → Export

15. Import Shortcut

External data ko Tally Prime mein bring karne ke liye import options use kiye ja sakte hain.

Common shortcut:

Alt + O → Import

Example

Agar required master/data file supported format mein available hai, to import functionality ke through data Tally mein bring kiya ja sakta hai.

16. Share Shortcut

Tally Prime mein reports/documents ko share karne ke liye:

Alt + M

ka use context ke according kiya ja sakta hai.

Example:

• Report share karna
• Business information share karna
• Required document send karna

17. Shortcut Categories

Students shortcuts ko categories mein yaad karein:

🔹 Navigation Shortcuts

• Alt + G → Go To
• Ctrl + G → Switch To
• Esc → Back/Exit

🔹 Voucher Shortcuts

• F4 → Contra
• F5 → Payment
• F6 → Receipt
• F7 → Journal
• F8 → Sales
• F9 → Purchase

🔹 Settings Shortcuts

• F11 → Features
• F12 → Configuration

🔹 Data Management

• Alt + O → Import
• Alt + E → Export
• Alt + M → Share

🔹 Printing

• Ctrl + P → Print
• Alt + P → Print options

18. Practical Example — DSD Computers

Suppose DSD Computers ke paas following transactions hain:

Date	Transaction	Voucher
20-09-2026	Cash deposited into Bank ₹20,000	Contra
21-09-2026	Rent Paid ₹15,000	Payment
22-09-2026	Cash received from customer ₹25,000	Receipt
23-09-2026	Depreciation ₹5,000	Journal
24-09-2026	Computer Sold ₹40,000	Sales
25-09-2026	Computer Purchased ₹30,000	Purchase

Shortcut Practice

Students should try:

20 Sep → F4
21 Sep → F5
22 Sep → F6
23 Sep → F7
24 Sep → F8
25 Sep → F9

Is practice se voucher keys automatically yaad hone lagti hain.

19. Keyboard Shortcuts vs Mouse

Mouse Method	Shortcut Method
Menu open karna	Shortcut press karna
Option search karna	Direct command
Multiple clicks	Few key presses
Beginner-friendly	Fast for regular users
More time-consuming	Time-saving

Important Point

Shortcut ka purpose mouse ko completely replace karna nahi hai.

Goal = Faster + Smarter Accounting Work

20. Easy Memory Trick

🎯 Voucher Shortcut Chain

F4 → F5 → F6 → F7 → F8 → F9

Yaad rakhein:

C P R J S P

C = Contra
P = Payment
R = Receipt
J = Journal
S = Sales
P = Purchase

Settings

F11 = Features
F12 = Configuration

Navigation

Alt + G = Go To
Ctrl + G = Switch To
Esc = Exit/Back

21. Common Mistakes

Students ko shortcuts use karte waqt in mistakes se bachna chahiye:

❌ 1. F5 aur F6 confuse karna

F5 = Payment
F6 = Receipt

❌ 2. F8 aur F9 confuse karna

F8 = Sales
F9 = Purchase

❌ 3. F11 aur F12 confuse karna

F11 = Features
F12 = Configuration

❌ 4. Shortcut blindly use karna

Har screen par same shortcut ka result necessarily same nahi hota.

Always check the current screen/context.

22. Classroom Practical

Practical Task

Tally Prime mein ek sample company open/create karein.

Students ko following tasks shortcut keys se perform karne hain:

1. Date change karein — F2
2. Contra Voucher open karein — F4
3. Payment Voucher open karein — F5
4. Receipt Voucher open karein — F6
5. Journal Voucher open karein — F7
6. Sales Voucher open karein — F8
7. Purchase Voucher open karein — F9
8. Features check karein — F11
9. Configuration open karein — F12
10. Go To use karein — Alt + G
11. Report print karein — Ctrl + P
12. Screen se back aayein — Esc

Practice Challenge

Teacher randomly bole:

“Payment Voucher open karo.”

Student ko immediately:

F5

press karna chahiye.

Isi tarah random shortcut practice karne se speed improve hogi.

23. Quick Revision Table

Shortcut	Remember As
F2	Date
F4	Contra
F5	Payment
F6	Receipt
F7	Journal
F8	Sales
F9	Purchase
F11	Features
F12	Configuration
Alt + G	Go To
Ctrl + G	Switch To
Ctrl + A	Accept
Ctrl + P	Print
Alt + E	Export
Alt + O	Import
Alt + M	Share
Esc	Back/Exit

24. Practice Questions

Short Questions

1. Keyboard Shortcut kya hota hai?
2. Tally Prime mein shortcuts ki need kyun hoti hai?
3. F2 ka use kya hai?
4. F4 ka use kya hai?
5. F5 aur F6 mein kya difference hai?
6. F8 aur F9 kis voucher ke liye use hote hain?
7. F11 aur F12 mein kya difference hai?
8. Alt + G ka use kya hai?
9. Ctrl + A ka use kya hai?
10. Esc key ka use kya hai?

Practical Questions

1. Payment Voucher ko shortcut se open karein.
2. Receipt Voucher open karein.
3. Sales Voucher open karein.
4. Purchase Voucher open karein.
5. Date change karein.
6. Trial Balance ko Go To se open karein.
7. Kisi report ko print karein.
8. Kisi report ko export karein.
9. Features screen open karein.
10. Configuration options open karein.

25. Learning Outcomes

Lesson complete hone ke baad student:

• Keyboard shortcuts ka meaning samajh payega.
• Tally Prime ke important shortcuts identify kar payega.
• Function keys ka practical use kar payega.
• Voucher shortcuts se entries quickly open kar payega.
• Navigation shortcuts ka use kar payega.
• Features aur Configuration shortcuts mein difference samajh payega.
• Reports ko print/export karne ke shortcuts use kar payega.
• Mouse dependency reduce karke faster accounting work kar payega.