The Review Tab in Microsoft Word provides tools to check, correct, and improve a document before it is submitted, printed, or shared.
Review and Proofing tools help users identify spelling mistakes, grammatical errors, repeated words, unclear sentences, and formatting issues. The Review Tab also includes useful features such as Comments, Track Changes, Word Count, Language, Translation, and document protection.
These features are especially useful for creating professional reports, assignments, letters, project files, resumes, and official documents.
The Review Tab contains several tools for checking and reviewing documents.
Common options include:
Note: The exact tools may vary depending on the version of Microsoft Word.
The Spelling tool helps identify incorrectly spelled words.
Incorrect:
The student completed his assingment.
Word may identify assingment as a spelling error.
Correct:
The student completed his assignment.
F7 – Opens the spelling and grammar checking tool in many Word versions.
Grammar checking helps identify possible grammatical problems in a document.
Incorrect:
She go to computer class every day.
Correct:
She goes to computer class every day.
Word may provide suggestions for improving grammar.
Word’s suggestions are helpful, but they should always be reviewed. Automatic suggestions are not always correct for every sentence or writing style.
Modern versions of Word include Editor, which provides writing suggestions.
Editor can help with:
AutoCorrect automatically corrects certain common typing and spelling mistakes while you type.
Typing:
teh
may automatically change to:
the
AutoCorrect can also be customized to automatically replace frequently mistyped words or specific abbreviations.
The Thesaurus helps find alternative words with similar meanings.
Instead of:
The course is good.
You might use:
The course is excellent.
Shift + F7
Word Count shows information about the document.
It can display:
You can also see the word count on the Status Bar in many Word versions.
A college assignment may have a requirement of 1,500 words. Word Count helps you check whether the requirement has been met.
Read Aloud reads the document’s text aloud using text-to-speech.
It can help you identify:
Comments allow users to add notes or suggestions without changing the original document text.
Comments are useful when:
Selected text:
Computer security is important.
Comment:
Add an example of common security threats.
In collaborative documents, users can respond to existing comments.
This helps maintain a discussion about specific parts of a document.
Track Changes records modifications made to a document.
It can show:
This is very useful when multiple people are editing the same document.
After reviewing tracked changes, you can decide whether to keep or remove them.
Keeps the modification in the document.
Removes the modification and returns the document to its previous state.
When working on a long document, you can move through changes one by one.
This helps ensure that every edit has been reviewed before the final document is prepared.
Review Change → Accept/Reject → Next Change → Repeat
Word allows you to select the language used for spelling and grammar checking.
Correct language settings help Word provide more appropriate proofing suggestions.
Microsoft Word may provide translation features that can help translate selected text or document content.
Always review automatically translated content for accuracy and context.
The Compare feature allows you to identify differences between two versions of a document.
For example:
Word can identify changes between the two versions.
This feature is useful when different versions of a project or report have been edited separately.
Restrict Editing helps control what other users can change in a document.
It can be useful when you want to:
Before submitting a document, check the following:
Create a 3–5 page document on:
Intentionally include some spelling and grammar mistakes.
Then perform the following tasks:
Computer_Proofreading_Project.docx
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